(410) 814-7547

Scanning Technician

RightDirection Technology Solutions, LLC

The Scanning Technician supports short-term, high-volume, record retirement and archiving projects.  Scanning Technicians are responsible for converting archival materials to digital format using high-resolution scanners with a high attention to detail and accuracy.

Duties and Responsibilities

  • Pull records, verify alphabetical order and ensure they are retrievable, make file folders, box up records, type manifests, record file numbers and other identifiers, and retire to file rooms.
  • Perform searching and filing functions, file and/or retrieve application packages from file rooms/cabinets.
  • Utilize work procedures and search techniques using current and historical (manual and electronic) filing systems used by VO.
  • Follow a pre-set pattern for document sequencing.
  • Properly handle fragile and sensitive archival materials.
  • Obtain and return remote files as assigned.
  • Prepare files for retention, disposition, and retrieval purposes.
  • Support the preparation of materials for scanning.
  • Operate high-speed scanning equipment linked to VO databases.
  • Scan applications, photos, supporting documents, etc. and import in VO systems; correct color and manipulate images as required using provided software; burn digital images to DVD, removable hard drives, or other storage media.
  • Perform basic data entry.
  • Record technical, item, and structural metadata in spreadsheets.
  • Enter descriptive metadata into VO management systems.
  • Perform quality control on scanned material.
  • Calibrate all components of scanner and computer work station on a regular basis.
  • Box and archive files for mailing and/or storage purposes.
  • Generate mailing labels, ensure that mail labels match the applicant identification, fill and seal envelopes with correct corresponding documents.
  • Receive and load pallets and individual packages into FedEx, UPS, USPS or other transportation carrier vehicles.  Offload/move heavy materials from the office utilizing either an electric or manual pallet jack.
  • Maintain schedules, tabulate daily production statistics, and provide daily reports on file-room activities directly to the Government File Room Chief.
  • Assist in orienting and training new associates.


  • Good hand-eye coordination and data entry skills.
  • Ability to remain flexible and adapt under pressure in stressful situations and follow instructions and established procedures.
  • Capable of performing repetitive tasks while maintaining a high level of accuracy, such as: lifting at least 50 pounds, standing, reaching, twisting, sealing envelopes, opening mail, moving/stacking boxes, removing staples, paper-clipping, sorting, filing, loading documents into scanner and reading.
  • Ability to multi-task while paying attention to detail and accuracy.
  • Ability to work in one place and traverse the office on a continuing basis.
  • Ability to provide basic customer service skills.

Specialized Requirements

  • HS diploma or GED
  • One (1) year of office experience in a high-volume production environment
  • One (1) year of experience utilizing a variety of office software, specifically: MS Word and MS Outlook.

**Security Clearance Requirement**

An active security clearance may be required for this role. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Applicants for employment in the United States must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

RDTS is a federal contractor and an EOE and Affirmative Action Employer of Females / Minorities / Veterans / Individuals with Disabilities.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

RDTS is an Equal Opportunity Employer

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